Personnel management. Administration
Activity
Administration and management of BASE's own personnel
Legal basis
Legal obligation: Basic statute of public employees approved by RDL 5/2015, 30 October.
Document template with informative clause or informed consent
Data is not collected in forms
Legal basis, in the case of special data categories
Necessary processing in order to comply with obligations and exercise specific rights of the processing officer or the interested, in terms of labour, and security and social protection law:
- Criminal record
Necessary processing for preventive or labour medicine purposes for the evaluation of the employee’s labour capacity, medical diagnose, assistance service, or health or social treatment, system management, and health and social assistance services.
- Medical certificate of health
- Disability certificate.
Document model with informative clause or informed consent, in the case of special data categories
Not applied
Purpose of the processing activity
Management of public employees and their administrative and labour relation with BASE
Are profiles affecting privacy created? [Y|N]
No
Stakeholder categories
a) Employees
Is vulnerable groups data processed? [Y|N]
No
Data categories
- Identifying data.
- Personal data.
- Special data categories.
- Social circumstances.
- Professional occupation data.
- Academic and professional.
- Economic, financial and insurance data.
- Properties and services transactions.
Transfer recipients
- Q4369009H: SS per Alta , baixa i comunicacions de IT, AT, AP
- A-60917978: AXA Companyia d'assegurances de vehicles
- G-43941442: ACTIVAMUTUA
International transfers
No
Responsible administrative unit
Departament de RRHH i Qualitat
Description of processed data
- Identifying data:
- DNI
- Complete name
- Postal and electronic address
- Phone number
- Handwritten signature
- Personal data:
- Civil status
- Birthplace
- Family details
- Nationality
- Age
- Gender
- Special data categories:
- Union affiliation
- Sentences or criminal offences
- Physical or intellectual disabilities
- Social circumstances:
- Licenses, permits and authorisations
- Accommodation or housing
- Professional occupation data:
- Force, level, category, grade
- Workplace
- Employment record
- Non-economic payroll data
- Academic or professional:
- Training and certifications
- Professional experience
- Professional collegiality
- Economic, financial and insurance data:
- Income
- Bank details
- Insurances
- Payroll data
- Taxation and deductions
- Properties and services transactions: compensations and indemnities
Processing description
Management of own personnel
Period of data conservation
8/Licence or permit request for personnel working at Public Administration. Complete destruction after legal terms have been complied with for each type of licence or permit.
18/ Fit or unfit due to Temporary Interruption of Work (ILT). Complete destruction: 5 years after ILT is finalized.
19/List of indisposed personnel, incidents record. Complete destruction: Limit: 1 year after the end of the calendar year in which it took place.
80/Personnel proceedings at the service of Public Administration. Permanent conservation.
Identification of origin
- The same interested or their legal representative
- Public administrations
Identification of collection procedure
- Forms
- Electronic transmission
Safety measures applied
Those corresponding to ENTITY
Controls
No
Observations
Processing supervisor
- YNTEGRA2
Processing co-responsible
- P4300000I Diputació de Tarragona
Account of activities starting date
11/02/2019
Date of the last modification of the Account of activities
21/10/2019
Impact evaluation
No impact evaluation is performed as it is estimated that, according to Directives about impact evaluation related to data protection (AIPD) from Grup "Protecció de dades" of rule 29, processing hardly implies a high risk for rights and freedoms of individuals.